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EdZola Digital Guides: Empowering Girl Children to Fight Back

Updated: Apr 1

Read How MukkaMaar Streamlined Program Processes and Enhanced their Operational Efficiency with Zoho Creator



MukkaMaar 


Located in Mumbai, Maharashtra



Key information:


Domain/Sector: Women Empowerment

Platform Used: Zoho Creator

Implementation method: Collaborated with Tech4Good Partner (EdZola)

Requirement: Custom MIS



About the Project:


MukkaMaar Girls is a transformative education initiative empowering young & adolescent girls (6th - 8th grade) in Mumbai through in-school bi-weekly self-defence classes and enabling them to speak up against the violence and abuse.



The Problems they faced:


The major issues that they faced were related with:


Multi-level Data clusters

They had multilevel data clusters, where there was a necessity to categorize and aggregate data into building level, school level, gender wise, etc., And with a lack of these systems in place, it slowly became harder and harder to have insights into various data pointers that made sense.


Managing promotion cycles

As they were collaborating with schools to execute their programs, the yearly rotation of new students joining 6th grade and the leaving of promoted 8th grade students caused trouble in managing the cleanliness of the data.


Trainer development

For MukkaMaar fellows, they had learning sessions and feedback systems in place. But they were struggling to manage all that initiatives within a single platform.



What problems did it cause?



  • Lot of manual work in maintaining batch shuffling (promotion cycle) and trainer allotments

  • Challenges in consolidating and tracking attendance across diverse batches and schools

  • Mapping and monitoring trainer (fellow) performance with specified parameters over various programs

  • Increased concerns of data privacy and security of the students’ data

  • Lack of donor reports for the donations they individually make



Solution overview:


The Process:


Initial Stage:

Requirement analysis → Platform evaluation → License Purchase → Solution architecture

The Core Process for MukkaMaar:



Post Project Completion:

Support and maintenance

Highlights of the Training management solution built with Zoho Creator:




Students Management:


Other than setting up the database of students within Creator for management, the platform was used to address the other core issue of maintaining grade promotions and making relevant changes in the upcoming batches for training sessions. A lot of data were centered around the students' database and pivot tables and aggregated dashboards were built.


Student promotion cycle management



Student centric dashboard view



Trainers Management:


Trainers, along with the Program managers are the core users of the app. So, we included multiple modules for trainers such as - attendance management (with a special feature of capturing a trainer’s location), trainer learning session management, fellow partner feedback management with defined parameters etc., We also integrated trainer performance with batch and school metrics, enabling correlations for deeper understanding. 


Trainer attendance for Program coordinators & Managers


Trainer learning session management



Program Management:


Other than the stakeholder data management, the entire program’s efficiency has to be tracked alongside with the available data. They wanted to track the

  • Number of sessions conducted

  • Quality of the sessions

  • A school’s investment level in their programs etc.,

Besides conducting the training sessions, they also needed a dedicated module for ‘case management’ - an initiative where they identify, and resolve any abuse cases of their program’s students. 

They occasionally conducted events to strengthen their programs and this was also managed within the same app that we built within Creator.



School investment level rubrics



Data aggregation for dashboard purposes:


We utilized Zoho Creator's real-time monitoring features for viewing attendance, class cancellations etc., Reports enabled quick insights into the impact of the program on girls' education. As mentioned before, they had multiple variables and data had to be tracked in different combinations to derive insights. Take a look at the dashboards below:



Program trackers (Count and Quality) for Program coordinators and managers



Fellows and the time for the session they conducted



What were the results?


  • They are managing more than 3.3 K students and the number is growing

  • The stakeholders now have a single system to work on to ensure the program’s success and growth

  • Ease of data extraction for decision making and reporting without manual data manipulation.



What does Ishita, Founder of MukkaMaar say about us?



"EdZola is very hands-on, efficient, and systematic.


One thing I appreciate the most is that the developers engaged with us over a long duration and really made time to understand what we were trying to do as opposed to just taking the requirement and building. They often guided us with their experience, informed us about long term issues we may face with certain ideas, gave suggestions that we didn’t think of and generally placed our needs at the centre.


The Fellows are very happy because of the ease of data input and access to their own dashboards. There’s Zero resistance from field staff about the use of the app, as they find it valuable, and also fancy.


EdZola’s Top Strengths:


  • Understanding of programs and non-profit needs

  • Systematic processes for issue raising and transparency of communication

  • Collaborative, friendly staff and way of working"



Are you facing similar challenge and would like to implement a similar solution for your organization?




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